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Surplus Property recycles or transfers excess or surplus property back to ISU departments, state and local governments.

Submitting Surplus Property:

Surplus property is defined as any property owned by Idaho State University that the Department deems no longer useable or obsolete. Surplus property includes all University property whether or not it has an Idaho State University property number.

A department wishing to surplus an item(s) must fill out and submit a Department Inventory Disposal Form to Central Property Inventory Systems (CPIS).

  1. Complete the Department Inventory Disposal Form
  2. Email completed form to ISU Central Property Inventory Systems at invent@isu.edu.
  3. Upon completion of processing the Department Inventory Disposal Form(s), Central Property Inventory Systems will instruct the Department on how to proceed.

If you have any questions, please contact CPIS at (208) 282-2176.

Property Disposal Flowchart Over $2000

Property Disposal Flowchart Under $2000

Off Main Campus Property Disposal Flowchart Under $2000


 Federal Surplus Property for Purchase

Surplus Items Available

(State Agencies only - No Fee)

 

Inter-Departmental Property Transfers

When equipment is transferred from one University department to another please fill out a Inter-Departmental Inventory Transfer Form.

Obtain both signatures prior to forwarding the transfer form to Central Property Inventory Systems (CPIS).

  1. Item Description – Enter the description of the item.
  2. ISU Number - Enter the ISU-Number (White Tag) assigned to the equipment. (This form can also be used to transfer items that are not on inventory – enter “NOI”)
  3. New Location – Enter the new building name or number, room, and floor.

NOTE: It is the responsibility of the transferring and the new receiving departments to ensure the movement of the item(s) is made. After both department UBO signatures are obtained, forward the original transfer request form to Central Property Inventory Systems at invent@isu.edu.


 Federal Surplus Property for Purchase

Surplus Items Available

(State Agencies only - No Fee)

Trade-In

When equipment is to be traded-in as part of the purchase of new equipment please fill out a Department Inventory Disposal Form. Select code 6 - Other and enter TRADE-IN in the space provided

Trade-in of existing equipment currently tagged and included in the ISU inventory system (CPIS) requires prior authorization from the State Board of Examiners (SBOE). Once approval is obtained, the trade-in process must be part of a solicitation or exemption. The solicitation will give vendors an opportunity to put a dollar value on the equipment to be traded-in and provide pricing for new equipment. This process gives the buyer the data to determine net cost.

  1. Complete the Department Inventory Disposal Form     Select Code 6 - Other, enter TRADE-IN in space provided.
  2. Email completed form to Purchasing at invent@isu.edu.
  3. Buyer will perform a market analysis to determine if trade-in or auction provides greater value.
  4. Upon completion of processing the Department Inventory Disposal Form(s), Buyer will submit form to Central Property Inventory Systems for SBOE approval.
  5. Purchase Order will be issued and items removed from inventory.

If you have any questions, please contact CPIS at (208) 282-2176.


 Federal Surplus Property for Purchase

Surplus Items Available

(State Agencies only - No Fee)

Equipment Purchased with Federal Funds

Federally funded Surplus property, defined as any property purchased with Federal funds or owned by a granting agency,  to be removed from the ISU Inventory System (CPIS), requires the Office of Research, Grants and Contracts Accounting to be notified.

  1. Complete the Department Inventory Disposal Form
  2. Email completed form to ISU Central Property Inventory Systems at invent@isu.edu.
  3. CPIS will determine if the item(s) meet the above criteria of federally funded and will contact the Office of Research and Grants/Contracts Accounting for instructions and approval.
  4. Upon completion of processing the Department Inventory Disposal Form(s), Central Property Inventory Systems will instruct the Department on how to proceed.

If you have any questions, please contact CPIS at (208) 282-2176.

Property Disposal Flowchart Over $2000

Property Disposal Flowchart Under $2000

Off Main Campus Property Disposal Flowchart Under $2000


 Federal Surplus Property for Purchase

Surplus Items Available

(State Agencies only - No Fee)

Steps for Recycling your Surplus:

Surplus property, defined as any property owned by ISU or a granting agency, that is of no further use to ISU or the granting agency. Refer to Idaho State Board of Examiners, Surplus Property Policy and Procedures for declaration of surplus criteria.

  1. Fill out Department Inventory Disposal Form
  2. Email completed form to ISU Central Property Inventory Systems at invent@isu.edu.
  3. CPIS will determine if the item(s) meet the criteria detailed in the Surplus Property Policy and Procedures.
  4. Item(s) determined to be of "nominal value", as described in the above policy and procedures, shall be submitted to Facilities Services for pickup and processing. Note - refer to section below, "Computers", for the additional steps required for the wiping of data from the hard drive prior to recycling.
  5. Submit a Facilities Maintenance Request Form
    • You will receive a Maintenance Request Number and Facilites will contact the department for pick up of Items. Retain this number for your records.

Facilities Recycling & E-waste Information

Computers:

  1. Email IT at help@isu.edu and request computer hard drive wipe of the surplus equipment.
  2. IT will schedule a technician to proceed to the department location, wipe the hard drive and apply a "green" tag to the item indicating the hard drive has been wiped and computer released for recycling.
  3. Once a computer has the "green" tag placed on it,  follow steps 1-5 above.

 

Property Disposal Flowchart Over $2000

Property Disposal Flowchart Under $2000

Off Main Campus Property Disposal Flowchart Under $2000


 Federal Surplus Property for Purchase

Surplus Items Available

(State Agencies only - No Fee)

To view larger photos of available Inventory, Click Here

Bookcases

Grey Bookshelf

 

Grey Bookshelf

Chairs

Available Surplus Chairs

 

Available Surplus Chairs

Available Surplus Chairs

 

Available Surplus Chairs

Available Surplus Chairs

 

Available Surplus Chairs

Desks

Black Desk with Wood Top

 

Black Desk

 

White Desk W/ Wood Top

 

White Desk W/ Wood Top

 

Wooden Desk

 

Wooden Desk

 

Grey Metal Desk

 

Grey Metal Desk

White Desk W/ Dropdown keyboard Tray

 

White Desk W/ Keyboard Tray

 

Wooden Desk

 

Wooden Desk

 

Wooden Desk

 

Wooden Desk

 

Black top Wooden Desk

 

Black top Wooden Desk

Black Desk with Wood Top W/ Drawers

 

Black Desk W/ Drawers

 

Desk

 

Wooden L desk

 

Grey Desk

 

Grey Desk

 

Brown Top Wooden Desk

 

Brown Top Wooden Desk

Wood Desk W/ Oversized Top

 

Desk W/ Oversized top

 

Desk

 

Small White Desk

 

Grey Metal Desk

 

Grey Metal Desk

Filing Cabinets

Storage Cabinet

 

Storage Cabinet

 

Filing Cabinet

 

4 Drawer File Cabinet

2 Drawer Filing Cabinet

 

2 Drawer Filing Cabinet

 

Grey File Cabinet

 

Grey File Cabinet

 

Filing Cabinet

 

4 Drawer File Cabinet

 

Black 4 Drawer Front Facing Filing Cabinet

 

4 Drawer Front Facing File Cabinet

Miscellaneous

Hutch Converted Desk W/ Keyboard Tray

 

Wooden Hutch W/ Keyboard Tray

 

Brown Wooden Desk

 

Brown Wooden Desk

4 Drawer Hutch W/ 2 Shelves

 

Wooden hutch

 

Brown Shelf

 

Brown Shelf

Top Piece for Desk

 

Large Top Piece for Desk

Top Piece for Desk

 

Top Piece for Desk

Tables

Brown table

 

Solid Wood Tabletop with Metal Legs

 

Conference Table

 

Conference Table

Brown Table

 

Brown Table

Rick Dutson

Purchasing Agent
Manager of CPIS

Office: Purchasing Office

208-282-3111

dutsrick@isu.edu

Paul Chatfield

Capital Inventory Specialist

Office: Purchasing Office

208-282-3288

chatpaul@isu.edu   

Shane Sanders

Capital Inventory Specialist

Office: Purchasing Office

208-282-2176

sandshan@isu.edu  

Purchasing Services

(208) 282-3111

Idaho State University

Purchasing Services

921 S. 8th Ave., Stop 8110 Pocatello, ID 83209

 

Administration Building, Room 114

Hours:

Monday-Friday 7:30 a.m. to 4:00 p.m. MT

Announcements

 Purchasing Deadlines:

Requisitions to encumber FY 2019 funds are to be received by Purchasing Services:

  • No later than March 15 if value of the purchase is $250,000 or greater,
  • No later than May 3 if the value of the purchase is less than $250,000.
  • Grant funded requisitions requiring delivery of goods by the end of June must be received by Purchasing Services no later than March 15.

The last day to create Purchase Orders for FY2019 is June 14. Items ordered for FY 2019 must be received by Jun 28, 2019.

P-Card purchases to encumber FY 2019 funds are to be completed by the following dates:

  • To place order... no later than June 14
  • Orders must be received... no later than June 25
  • P-Card holder must reconcile... no later than June 25
  • Final P-Card approval... no later than July 8

 

 

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