Skip to main content

ReduceReuseRecycle

Surplus Property recycles or transfers excess or surplus property back to ISU departments, state and local governments, qualified nonprofit organizations and the public.

Submitting Surplus Property:

Surplus property is defined as any property owned by Idaho State University that the Department deems no longer useable or obsolete. Surplus property includes all University property whether or not it has an Idaho State University property number.

A department wishing to surplus an item(s) must fill out and submit a Department Inventory Disposal Form to Central Property Inventory Systems (CPIS).

  1. Complete the Department Inventory Disposal Form
  2. Email completed form to ISU Central Property Inventory Systems at invent@isu.edu.
  3. Upon completion of processing the Department Inventory Disposal Form(s), Central Property Inventory Systems will instruct the Department on how to proceed.

If you have any questions, please contact CPIS at (208) 282-2176.

Property Disposal Flowchart Over $2000

Property Disposal Flowchart Under $2000

Off Main Campus Property Disposal Flowchart Under $2000


 

SURPLUS ITEMS AVAILABLE FOR PURCHASE

Inter-Departmental Property Transfers

When equipment is transferred from one University department to another please fill out a Inter-Departmental Inventory Transfer Form.

Obtain both signatures prior to forwarding the transfer form to Central Property Inventory Systems (CPIS).

  1. Item Description – Enter the description of the item.
  2. ISU Number - Enter the ISU-Number (White Tag) assigned to the equipment. (This form can also be used to transfer items that are not on inventory – enter “NOI”)
  3. New Location – Enter the new building name or number, room, and floor.

NOTE: It is the responsibility of the transferring and the new receiving departments to ensure the movement of the item(s) is made. After both department UBO signatures are obtained, forward the original transfer request form to Central Property Inventory Systems at invent@isu.edu.


 

 SURPLUS ITEMS AVAILABLE FOR PURCHASE

Trade-In

When equipment is to be traded-in as part of the purchase of new equipment please fill out a Department Inventory Disposal Form. Select code 6 - Other and enter TRADE-IN in the space provided

Trade-in of existing equipment currently tagged and included in the ISU inventory system (CPIS) requires prior authorization from the State Board of Examiners (SBOE). Once approval is obtained, the trade-in process must be part of a solicitation or exemption. The solicitation will give vendors an opportunity to put a dollar value on the equipment to be traded-in and provide pricing for new equipment. This process gives the buyer the data to determine net cost.

  1. Complete the Department Inventory Disposal Form     Select Code 6 - Other, enter TRADE-IN in space provided.
  2. Email completed form to Purchasing at buyers@isu.edu.
  3. Buyer will perform a market analysis to determine if trade-in or auction provides greater value.
  4. Upon completion of processing the Department Inventory Disposal Form(s), Buyer will submit form to Central Property Inventory Systems for SBOE approval.
  5. Purchase Order will be issued and items removed from inventory.

If you have any questions, please contact CPIS at (208) 282-2176.


 

 SURPLUS ITEMS AVAILABLE FOR PURCHASE

Equipment Purchased with Federal Funds

Federally funded Surplus property, defined as any property purchased with Federal funds or owned by a granting agency,  to be removed from the ISU Inventory System (CPIS), requires the Office of Research, Grants and Contracts Accounting to be notified.

  1. Complete the Department Inventory Disposal Form
  2. Email completed form to ISU Central Property Inventory Systems at invent@isu.edu.
  3. CPIS will determine if the item(s) meet the above criteria of federally funded and will contact the Office of Research and Grants/Contracts Accounting for instructions and approval.
  4. Upon completion of processing the Department Inventory Disposal Form(s), Central Property Inventory Systems will instruct the Department on how to proceed.

If you have any questions, please contact CPIS at (208) 282-2176.

Property Disposal Flowchart Over $2000

Property Disposal Flowchart Under $2000

Off Main Campus Property Disposal Flowchart Under $2000


 

 SURPLUS ITEMS AVAILABLE FOR PURCHASE

Steps for Recycling your Surplus:

Surplus property, defined as any property owned by ISU or a granting agency, that is of no further use to ISU or the granting agency. Refer to Idaho State Board of Examiners, Surplus Property Policy and Procedures for declaration of surplus criteria.

  1. Fill out Department Inventory Disposal Form
  2. Email completed form to ISU Central Property Inventory Systems at invent@isu.edu.
  3. CPIS will determine if the item(s) meet the criteria detailed in the Surplus Property Policy and Procedures.
  4. Item(s) determined to be of "nominal value", as described in the above policy and procedures, shall be submitted to Facilities Services for pickup and processing. Note - refer to section below, "Computers", for the additional steps required for the wiping of data from the hard drive prior to recycling.
  5. Submit a Facilities Maintenance Request Form
    • You will receive a Maintenance Request Number and Facilites will contact the department for pick up of Items. Retain this number for your records.

Facilities Recycling & E-waste Information

Computers:

  1. Email IT at help@isu.edu and request computer hard drive wipe of the surplus equipment.
  2. IT will schedule a technician to proceed to the department location, wipe the hard drive and apply a "green" tag to the item indicating the hard drive has been wiped and computer released for recycling.
  3. Once a computer has the "green" tag placed on it,  follow steps 1-5 above.

 

Property Disposal Flowchart Over $2000

Property Disposal Flowchart Under $2000

Off Main Campus Property Disposal Flowchart Under $2000


 

 SURPLUS ITEMS AVAILABLE FOR PURCHASE

Bookcases

 
 
 
 

Chairs

 
 

Desks

Wooden L Shaped Industrial Industry Desk$70 (2Piece)
Wooden L Shaped Industrial Industry Desk
 
 

Filing Cabinets

File Cabinets - 5 Drawer
$30 (Qty 10)
5 Drawer Filing Cabinets (Black or White)

Miscellaneous

$20
TV Stand/End Table/Side Table

 

$30
Wooded Buffet Table

Tables

Coffee Table$20
Coffee Table
Large Solid Wood Conference Table$100
Large Solid Wood Conference Table
Solid Wood Table Top with Metal Legs$40 QTY 8
Solid Wood Table Top with Metal Legs

Rick Dutson

Purchasing Agent
Manager of CPIS

Office: Purchasing Office

208-282-3111

dutsrick@isu.edu

Paul Chatfield

Capital Inventory Specialist

Office: Purchasing Office

208-282-3288

chatpaul@isu.edu   

Shane Sanders

Inventory Specialist

Office: Purchasing Office

208-282-2176

sandshan@isu.edu  

Purchasing Services

(208) 282-3111

Idaho State University

Purchasing Services

921 S. 8th Ave., Stop 8110 Pocatello, ID 83209


Administration Building, Room 114

Hours:

Monday-Friday 8:00 a.m. to 5:00 p.m. MT

Announcements

Purchasing Deadlines Announcement -  FY 18 Funds

Requisitions to encumber FY 2018 funds are to be received by Purchasing Services no later than March 16 if the value of the purchase is $100,000 or greater; by May 4 if the value of the purchase is between $10,000 and $100,000.

 Grant funded requisitions requiring delivery of goods by the end of June must be received by Purchasing Services no later than March 16.

 The last day to create Purchase Orders under $10,000 for FY2018 will be Jun 20.  Items ordered for FY 2018 must be received by Jun 29, 2018.

 

 

ISU Cares Customer Survey

IDAHO STATE UNIVERSITY

921 South 8th Avenue
Pocatello, Idaho, 83209
(208) 282-4636

Discover opportunity at Idaho State University