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How to Buy

Step 1 - Planning

Planning ahead gives the end user/department more options in the purchasing process. To save time, plan ahead.

Determine whether the goods or services you wish to purchase are available on a state contract. Another option is to check ISU Surplus for previously used items that are available at considerable savings. If planning to use a Purchase Order, log onto BANNER FTIIDEN for a list of registered vendors.  If a vendor isn't listed you have two options:

  1. Send the Vendor Registration Form and the W9 to the new vendor you plan to use. Once obtained from vendor send to buyers@isu.edu.  If you do a requisition you will note in your comments, New Vendor.  In Document Text, you will type in the vendor's contact information. OR,
  2. Send the vendors contact information to buyers@isu.edu and Purchasing will contact the vendor and obtain the vendor registration form and W9. 

Step 2 - Buying Limits

The required solicitation process is determined by the dollar amount of the purchase and includes shipping and handling, and the commodity type. Please contact the buyer for the good and service you need to discuss the process and requirements.

Unsure of which method, click here for more detail    Procurement Method Determination

Buying Limits: $9,999 and under - Departments may place orders with third party suppliers without prior approval from the Purchasing Department. Between $10,000 and $99,999 - Informal Competition; Requires assistance from a buyer from the Purchasing Department. Over $100,000 - Formal Competition; Requires a public, written solicitation (Request for Proposal -RFP) with a minimum of three separate

 See the exemption items list for guidance on specific goods/services.

Step 3 - Buying Methods

When planning to buy goods and services for the University, it's helpful to know the buying methods that are available to you and when it's appropriate to use them.

Goods and Services

Travel Purchases

Responsibilities of the Purchaser

Ethics

All faculty and staff at Idaho State University are required to adhere to the intent and spirit of the Purchasing Policies and Procedures. They are designed as a means to acquire the necessary goods and services as effectively and economically as possible, while also maintaining compliance with the laws of the State of Idaho. Employees are subject to penalties as described in Idaho Code, including, but not limited to, those in Section 67-9231.

Employees are prohibited from obtaining goods or services by avoiding the competitive process through such actions as splitting purchases, creating false emergency situations, and purchasing outside open contracts without authorization.

Any effort to circumvent or abuse State and University Purchasing Policies and Procedures will not be condoned and is subject to disciplinary action up to and including dismissal.

All employees are involved in business transacted by the University in one form or another, including those using the University PCard. Each employee has a personal responsibility to conduct University business in an ethical manner, as described in Idaho Code Section 67-9233.

Conflict of interest

A conflict of interest is described as having a private interest that competes with your professional obligations with ISU to a degree that an independent observer might reasonably question whether your professional actions or decisions are materially affected by personal considerations, including but not limited to personal gain, financial or otherwise.

Influencing/conspiring to influence

The University prohibits the influencing or conspiring to influence purchasing decisions and contract awards. Attempts to influence may include kickbacks and bribes, peddling or payment of a fee, back door selling, hard-sell tactics, fraternization, or offering gifts to avoid following published procedures or gain advantages.

Purchasing Services

(208) 282-3111

Idaho State University

Purchasing Services

921 S. 8th Ave., Stop 8110 Pocatello, ID 83209


Administration Building, Room 114

Hours:

Monday-Friday 7:30 a.m. to 4:00 p.m. MT

Announcements

 

Purchasing Deadlines -  FY 18 Funds

 The last day to create Purchase Orders under $10,000 for FY2018 will be Jun 15.  Items ordered for FY 2018 must be received by June 29, 2018.

 The last day to make purchases with your Purchase Card for FY2018 will be June 15.  Purchase card transactions to encumber FY2018 funds must be reconciled and approved by June 26.

 

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IDAHO STATE UNIVERSITY

921 South 8th Avenue
Pocatello, Idaho, 83209
(208) 282-4636

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