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Frequently Asked Questions (FAQs)

What is a Purchase Requisition?

Where do I enter a Purchase Requisition?

Can I use a requisition number to start a project or place an order?

Can I sign a contract with a supplier?

How do I request an amendment/change order to a PO?

What is a Standing Purchase Order (PO)?

What if the item I need is only available from one source?

Are there Granting Agency specific requirements?

What is the process for purchasing goods or services from a foreign vendor?

In general, when is a bid necessary?

I've already received pricing estimates—does Purchasing still need to quote?

Why did my shipment deliver to Central Shipping and Receiving?

Can invoices be submitted via email?

How can I tell if an invoice has been processed?

What do I do after-the-fact?

Purchasing Services

(208) 282-3111

Idaho State University

Purchasing Services

921 S. 8th Ave., Stop 8110 Pocatello, ID 83209


Administration Building, Room 114


Monday-Friday 7:30 a.m. to 4:00 p.m. MT


 Purchasing Deadlines:

Requisitions to encumber FY 2019 funds are to be received by Purchasing Services:

  • No later than March 15 if value of the purchase is $250,000 or greater,
  • No later than May 3 if the value of the purchase is less than $250,000.
  • Grant funded requisitions requiring delivery of goods by the end of June must be received by Purchasing Services no later than March 15.

The last day to create Purchase Orders for FY2019 is June 14. Items ordered for FY 2019 must be received by Jun 28, 2019.

P-Card purchases to encumber FY 2019 funds are to be completed by the following dates:

  • To place order... no later than June 14
  • Orders must be received... no later than June 25
  • P-Card holder must reconcile... no later than June 25
  • Final P-Card approval... no later than July 8



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