Frequently Asked Questions (FAQs)
A Purchase Requisition is what the requesting department submits for authorization to spend University funds and authorizes Purchasing to place the purchase encumbering University funds.
Your ReqMaster will process the purchase requisition in Banner
No. Suppliers may not begin work or process a transaction without a purchase order.
No. The Purchasing Department and VP level or above are the only employees with delegated authority to sign contracts.
You can request an amendment or change order via an email to the appropriate buyer.
A Standing PO is issued to certain vendors that provide goods or services each month. A standing purchase order issued is in effect from July 1 to June 30 of each fiscal year.
Single and sole source purchases are allowable only when substitutes are deemed unacceptable through a formal evaluation process. They are to be used for POs over $10,000.
It is necessary to submit a sole/single source justification letter that includes objective and technical justifications as to why an item is available from only one source.
Yes. A granting agency may require the university to purchase goods or services from a designated vendor. Some award sponsors have “buy-America” and related export control purchasing restrictions. Contact Grants and Contracts Accounting at (208)282-3899 about this, as notes will be on file.
Any transaction involving a non-U.S./international vendor should be cleared by the Export Control Office. While the majority of international vendors are cleared, some are barred from receiving funds from ISU and the United States. Send your vendor information to firstname.lastname@example.org, or call ECO at (208) 282-1336. See Foreign Supplier Purchasing under "Purchase Orders/Reqmasters, Plan & Buy" for more details. Complying with this requirement maintains ISU’s qualification to receive sponsored funds from federal sources.
An informal bid is required on orders between $10,000-$249,999, over $250,000 is considered a formal solicitation.
For purchases over $10,000 it is necessary for Purchasing to issue a quote. You may attach quotes to your requisition and they will be used for reference.
Carriers have been instructed to stop at Central Shipping and Receiving, where materials are identified and designated for final delivery.
Request your ReqMaster to check in Banner, FOIDOCH.
It is against State and ISU policies to encumber university funds without the issuance of a purchase order.