Classroom Scheduling Policy

The Office of the Registrar is the primary scheduler for all University classrooms. To carry out the mission of Idaho State University, the classroom facilities are primarily for use by students, faculty and staff for activities and programs that are directly related to the basic educational functions of teaching, research, and preparation of scholarly material. Every effort is made to ensure that classrooms are assigned fairly, used appropriately, and accommodate the University’s academic and instructional needs. The Office of the Registrar maintains a central record of all assignments which is the only official source of information about class meeting locations.

Classroom scheduling is a dynamic process requiring evaluation of class size, equipment specifications, and pedagogical changes each term. The assignment of a specific room at a specific time in a given term will not automatically guarantee a continuing assignment of that space. While endeavors are made to allocate to each course the room best suited to its needs, it is not always possible to assign an individual class to the room preferred by the instructor. Due to the pressure of space, as well as the difficulty of developing student schedules, deans and department chairs should observe the following university parameters when building their course schedules.

General Classrooms

• All general classrooms are owned by the University and no department will have ownership. Departments may request scheduling priority for general classrooms if they provide and maintain equipment for the room.
• Room scheduling is based on the course information and room requirements submitted by the academic departments using CourseLeaf CLSS. It is the responsibility of the Office of the Registrar to coordinate with the deans and chairs the timetable for departments to submit their course offerings. The Scheduling Coordinator will provide the Academic Scheduling Timetable to designated Department Schedulers prior to the scheduling period each semester. It is important that departments accurately identify enrollment requirements and all A/V, projector, and technology needs during the initial scheduling  phase. Departments that do not meet the deadline will be roomed last and will not be guaranteed any special room requests.
• The Registrar will be the arbitrator when a conflict exists between departments requesting the same classroom at the same time. The decision will be based on the best use of the space. Factors influencing the decision will include scheduling priority, class limits, past enrollments, technology, and non-standard time slots. As an example, a course offered during a standard time block (Tuesday/Thursday 1:00-2:15pm) will be given higher priority than one offered on Tuesday/Thursday 2:00-3:15pm.
• Events such as faculty meetings, recitations or tutorials meeting on a regular basis during a semester using general classroom space will be considered after course scheduling is finalized for a semester.

Computer Labs

Computer labs are scheduled by the Office of the Registrar using the following priority:

1. Courses requesting computer labs for the entire term must be requested during the initial scheduling phase.
2. Courses requesting a computer lab on specific dates during the semester must also be requested during the initial scheduling phase.
3. Computer lab requests for specific dates during a term after the schedule has been finalized will be processed on a first-come first-serve basis.

NOTE: There are currently only three general use computer labs available on the Pocatello campus: Liberal Arts 270 (seats 32), Rendezvous 213 (seats 40), and Rendezvous 215 (seats 40).

Laboratories

All rooms classified as laboratories may be scheduled by the individual departments. However, this information must also be provided to the University Scheduler for record-keeping purposes.

Non-Course Scheduling

Classrooms and computer labs are for ISU academic courses, ISU events, and ISU hosted events only. We do not currently allow community usage of these spaces. Food and beverages (other than bottled water) are strictly prohibited. The technology and furniture must not be modified and the room should be left clean and tidy.

Please contact University Scheduling to request the following:

• The use of a general classroom or computer lab for an academic class, such as an additional meeting time, an alternate (or secondary) exam room, a breakout room, review sessions, class presentations, or faculty search presentations, etc.
• The use of a classroom or computer lab for a non-academic event, such as a conference, training program, workshop, etc.

Please note that classroom and computer lab requests for future terms will not be assigned until the academic course schedule for that term has been finalized.

Once your email request is received, University Scheduling will verify classroom/computer lab availability. Once verified, you will be sent an email confirming the completed reservation. A copy of the email confirmation may be sent to an additional person upon request. Please allow two to three business days to process your reservation request.

Contact Information:
University Scheduling
Campus Box 8196
Pocatello, ID 83209
(208) 282-4226
schedule@isu.edu