Travel Forms
Traveler
CR Travel Pre-Approval Report Request | This form should be filled out by the traveler and given to the delegate who will be producing a Pre-Approval Report on their behalf. | |
Travel Reimbursement Request Form | This form should be filled out by the traveler and given to the delegate who will be producing an Expense Report on their behalf. | |
Travel Mileage Log | This form is used to log mileage for trips within or outside of your designated workstation for blanket travel. | |
Lodging Exemption Forms | This form is required by Idaho hotels/motels in order to receive a sales tax exemption. Each traveler should provide a complete and signed copy of the form when staying in an Idaho hotel/motel. | |
Credit Card Authorization | This form is used if a vendor requires a Credit Card Authorization for travel arrangements. The cardholder should send this form directly to the vendor and not with the traveler. | |
Affidavit of Lost Receipt | This form is required to certify expenses in the event of lost receipt(s), if duplicate receipt(s) cannot be obtained through a credit card statement. | |
Airport Comparison Tool | This form is used to compare airfare for best price available. | |
Main Mode of Transportation Comparison Tool | This form is used to compare different modes of transportation in order to determine what the best main mode of transportation may be. |
Student Group/Athletic
Travel Manifest for Group/Team Travel | This form is used to list individuals participating in group travel (i.e. athletics, clubs, field trips, etc.). |
Meal Money Sign Off Sheet | This form is used to reconcile meal money provided to all traveling participants in group travel (i.e. athletics, clubs, field trips, etc.) |
Clery Act Student Travel Form | This form is to be completed AFTER the trip for any University related overnight travel that inludes students such as athletics, academics, clubs/organizations, etc. |
Travel Informed Consent Form | This form is required for every minor/student who is participating in a college-sponsored trip and/or event. |
Travel Card
Travel Card Request | This form is used to request an Individual or Department Travel Card. This card can only be used for approved University travel expenses. |
Travel Card Limit Exception Request | This form is used to request a higher credit limit than the standard $2,000 per transaction and $10,000 per month for an Individual or Department Travel Card. This can be a temporary or permanent increase. |
Department Travel Card Charge Log | This form is used to track department travel card charges in order to reassign and reconcile for expense reports. |
Travel Card Quick Reference | This lists the allowed and disallowed expenditures when using a Travel Card. |
Student/Nonemployee Travel
Student or Non-Employee Travel Pre-Approval | This form is used for student and non-employee travelers who are not paid through University payroll requesting travel authorization and advances. |
Student or Non-Employee Travel Reimbursement | This form is used for student and non-employee travelers who are not paid through University payroll requesting travel reimbursement. |