Subcontracts and Subawards

For questions regarding the reviews and approval of awards and contracts, contact Pati Spotts at (208) 282-3478 or spotpatr@isu.edu.

Process Overview Flow

1. Subcontract Requested

When the need arises for a subcontract to be created, the Principal Investigator (PI) first must initiate the process by contacting the Director of Research Contracts, Pati Spotts, at spotpatr@isu.edu or at (208) 282-3478. The PI provides information regarding the entity to be contracted with, duration, scope, and budget for the subcontract.

2. Subcontract Drafted

The Director of Research drafts the subcontract utilizing information provided by the PI and ISU’s standards.

3. Subcontract Approved

The subcontract is routed for review and approval by the PI and their departmental University Business Officer. After approval, the subcontract is sent to the Subcontractor.

4. Subcontract Signed by All Parties

The subcontract is sent for review and signature by the Subcontractor. The Director of Research Contracts works with Subcontractors on any questions or changes to the contract.

5. Purchase Order submitted by PI

The PI or designated financial technician creates a requisition and purchase order in Banner for the subcontract.

6. Subcontractor Submits Invoice

In accordance with contract terms, the Subcontractor submits an invoice to Grants and Accounting detailing time spent on the project and deliverables that have been met.

7. Invoice Sent to PI for Approval

Grants and Accounting sends the invoice to the PI for review and approval.

8. Payment Sent to Subcontractor

After approval, Grants and Accounting issues payment to the subcontractor.