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Record Management Forms

Record Coordinator Appointment 

Managers must use this form to appoint a Records Coordinator for the department.


Records Destruction Approval

This form must be signed by the manager and routed to the Records Manager for approval. Departments must have the approval of the University Records Manager prior to destroying records. A separate form is required for each record series.


Transfer Records to University Archives

Form used to transfer records to permanent storage in University Archives. This form should be filled out by the Record Coordinator, signed by the appropriate manager, and routed through the Records Manager.


Transfer Records to State Records Center

Used when transferring inactive records to the State Records Center


Request Record from State Records Center

Use when requesting records from the State Records Center


Records Inventory

Use this form to conduct an inventory of the records in your department


Electronic Systems Inventory

Use this form to conduct a electronic/information systems inventory.


Checklist for Departing Employee

This checklist ensures that important information, documents, and other staff materials are accounted for when terminating or separating a staff member.


Consent to Release Photograph

May be used when an individual is being photographed for publication. This does not include photos of large events, such as football games, but can include group photos and classroom shots.


Box Contents List

Can be used to list contents in a record box


Visitation Checklist

Checklist used by Records Manager when conducting records visitation to departments


Contact Us

(208) 282-3045

Admin Bldg. rm. 307

921. S. 8th Ave. Stop 8410

Pocatello, ID 83201


Monte G. Asche
Office of General Counsel
University Records Manager

Records Management does not maintain University records. Please send your public record request to:


ISU RECORD Point of Contacts


Public Records

Personnel Records

Finance Records