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TRAVEL

Beginning Monday, March 5, 2018  all new travel for ISU employees will be processed through Chrome River, ISU’s new Travel and Expense System.  If you have outstanding travel in the old T&E System, it will need to be reconciled and closed out by May 18. You will find a link to the Chrome River System in the travel channel on Bengal Web.

For those of you who have not attended a travel training, there is 1 scheduled in BA room B1 on March 28 9:30-11:00. Please email travel@isu.edu to schedule your training.


Please refer to ISU’s Travel Policy prior to travel.  If you have questions, please ask your delegate before you travel, or you may incur expenses that are not eligible for reimbursement.

 

BEFORE YOU TRAVEL

 

  1. Chrome River: First Time Login
  2. From any web browser, go to https://app.chromeriver.com.  (You can also go directly thru BengalWeb to Travel where Chrome River is also shown.)

 

  1. Enter your 4x4 in the User ID section.
  2. In the password box, click "Forgot?" You will then be able to set up your Chrome River password.

 

   If, in the future you want to change your password go thru Bengal Web, click on the Chrome River  travel channel link. Then log into Chrome River. Click on your name in the upper right corner. From the drop down menu , click Settings.  Under Personal Settings, you can Change Password.

d. The Company ID is "isu.edu"

 

 

  • Chrome River:  Assign Delegates

 

  1.  In Bengal Web, click on the Chrome River travel channel link.
  2.  Log into Chrome River
  1.  Click on your name in the upper right corner.
  2.   From the drop down menu, click Settings.
  1.   Under Delegate Settings, you can Add New Delegate.
  2.   As you type, a list will prefill.  Use the mouse to scroll down and left click to select the individual who can ENTER travel on your behalf.
  1. It will automatically save the delegate.

 

Please note:

All BPSCI faculty should indicate Nikka Jones and Marla Jones and Kim Richter as delegates.

Meridian and Alaska faculty should chose Kathy Webster and  Janet Renk and Kim Richter as delegates.

All other Pocatello employees should chose Marla Jones and Kim Richter as  delegates

 

 

  • Assign Approval Delegate (Proxy)

 

  1. In Bengal Web, click on the Chrome River travel channel link
  2. Log into Chrome River

 

  1. Click on your name in the upper right corner.
  2. From the drop down menu, click Settings.

 

  1. Under Delegate Settings, you can Add Approval Delegate (Proxy).
  2. As you type, a list will prefill. Use the mouse to scroll down and left click to select the individual who can APPROVE travel on your behalf.

 

  1. Enter the Start/End Date you are designating approval for.
  2. Click Save at the bottom.

 

 

  1.  In Bengal Web, click on the Chrome River travel channel link.
  2.  Log into Chrome River.

 

  1.  Click on your name in the upper right corner.
  2.  From the crop down menu, click Help.

 

  1.  This takes you to the Chrome River Help Center.  The tool bar at top provides various videos and guides on how to use Chrome River.

Below are links to the forms that need to be used now.

BEFORE YOU TRAVEL    Chrome River Pre Approval Form   http://www2.isu.edu/finserv/teform.shtml

AFTER YOU TRAVEL     Chrome River Reimbursement Request Form   http://www2.isu.edu/finserv/teform.shtml

 

ARRANGEMENTS

 

Faculty & staff travelers must make their own lodging, rental car & transportation arrangements.  Please make efforts to find reasonable rates as well as meeting policy guidelines.

 

  • AIRFARE: Only standard airfare is eligible for reimbursement.  Travelers must use the most economical method of travel.  Please make efforts to find reasonable rates.

 

  • ​RENTAL CARS: 'Standard' class cars from Enterprise should be rented.  You should decline additional insurance. Use ISU code 47ID​005 when you reserve your car (PIN IDS).  One way rentals should not incur a drop off fee with the ISU code (where available). You will not be reimbursed for travel/mileage in your own vehicle unless special arrangements are made with your supervisor prior to travel.  

 

  • LODGING:  Please ask for an ISU/State Government rate.  The current limit for lodging in most areas of Idaho is $115 (GSA + 30%) (10/2016).​​   Limit for lodging in other areas is GSA Per Diem rate for the area plus 30% if necessary (http://www.gsa.gov/portal/category/100120#new-search). If the conference hotel is above that rate, you must ​provide verification of the conference hotel to your delegate to be reimbursed at the higher rate.

 

  • PER DIEM:  The Chrome River system will calculate your per diem for you based on travel times and zip code, but for reference, it can be found on the GSA Per Diem website. http://www.gsa.gov/portal/category/100120#new-search
  • TRAVEL CARD:  You can request an ISU Travel Card to pay for your lodging, airfare, registration and rental car.

 

DOCUMENTS AND LINKS:

 

ISU Travel Page and Travel Guides:  http://www2.isu.edu/finserv/chromeriver.shtml

 

ISU Travel Policy  http://www.isu.edu/finserv/travel.shtml

GSA Per Diem website http://www.gsa.gov/portal/category/100120#new-search