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Contracts / Affiliation Agreements

Submit Contract < Contract Review Form to submit a contract

 

Steps for submitting contracts/affiliation agreements to OGC in Tiger Tracks:

CONTRACTS - general University contracts:

  • Contracts / Affiliation Agreements Submission - side bar
  • Contract Review Form – click button above for form
  • Enter information in the fields of the Contract Review and Approval Form. (Red fields are required.)
  • Contract Type - choose "General" from the drop down box.
  • Attach Contract (and amendment)* to be reviewed - preferably as a changeable Word document. PDFs may cause delay. PDFs should be converted to Word whenever possible, as they will be more likely to upload correctly. If a message says - file too large, submit the form without the contract and then email the contract to Matthew Wright - wrigmatt@isu.edu
  • Submitted contracts will first go to the supervisor, dean and UBO for approval before being submitted to OGC for review. (Off campus Tiger Tracks approvals must be done with VPN access or manually by calling or emailing OGC.)
  • Once OGC receives a contract, it is assigned to one of the attorneys: Mathew Wright wrigmatt@isu.edu, James Francel franjam5@isu.edu, or Joanne Hirase-Stacey hirajoan@isu.edu.
  • OGC will review contracts and determine if there is a need for further approvals, e.g. HIPAA, Information Technology, and Finance.
  • Contract Initiators will receive email notifications as the contract moves through the departmental approval phase and OGC review phase.
  • OGC will review and negotiate all contracts and obtain final signatures from the appropriate VP.
  • OGC will also obtain the outside entity’s contract signature and email a fully executed contract to the outside entity and the Contract Initiator. 

AFFILIATION AGREEMENTS - health programs' student internships:

  • Contracts / Affiliation Agreements Submission - side bar
  • Contract Review Form– click button above for form
  • Enter information in all fields of the Contract Review and Approval Form. (Red fields are required.) 
  • Contract Type - choose "Affiliation" from the drop down box.
  • Notes - enter the student's specific rotation start date here. If no date is given, it will be a lower priority
  • Attach Contract (and amendment)* to be reviewed - preferably as a changeable Word document. PDFs may cause delay. PDFs should be converted to Word whenever possible, as they will be more likely to upload correctly. If a message says - file too large, submit the form without the contract and then email the contract to Sandi Rich - richsand@isu.edu.
  • Contracts will be assigned for review to Sandi Rich richsand@isu.edu or James Francel franjam5@isu.edu.
  • OGC will review contracts and determine if there is a need for further approvals, e.g. HIPAA, Information Technology, and Finance.
  • Contract Initiators will receive email notifications as the contract moves through the review process.
  • OGC will review and negotiate all contracts and obtain contract signatures from Dr. Rex Force or Dr. Richard Brey.
  • OGC will also obtain the outside entity’s contract signature and email a fully executed contract to the outside entity and the Contract Initiator.
  • Health Programs include: Kasiska Division of Health Sciences, CTech Health Occupations, CTech WFT, College of A&L Psychology and Social Work, and College of Ed School Psychology.

*Amendments and addendums must include the original contract that is being amended.

**Agreements are not stored in Tiger Tracks, so each Department/Program should store and track them in their own databases and files.

***Sponsored Programs and grant funded contracts - please submit to Research-Sponsored Programs & Support through Cayuse (Pati Spotts, Director of Research Contracts, spotpatr@isu.edu).

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