Important Finance and Administration Updates- Travel and Accounting for COVID-19 Expenses

Important Travel Information

In response to the coronavirus (COVID-19) global outbreak, the University has suspended all University-sponsored travel. This includes all new travel and any currently booked trips between now and the end of spring semester. University guidelines will be regularly updated in the future, so faculty and staff are encouraged to check Idaho State’s coronavirus website. If you have questions, check out the Frequently Asked Questions for travel. 

Guidance for Account Tracking and Supply Ordering

The University has created a unique “activity” code in Banner Finance that will allow tracking of extraordinary expenditures related to the University's response to the COVID-19 pandemic. The new code is:COVD19.

 In order for the University to accurately track COVID-19 response expenditures, it is important that we consistently use activity code COVD19 on all purchases of material, labor, supplies, services, and equipment that are directly related to responding to the COVID-19 pandemic. One example of a qualifying expense is purchasing hand sanitizer, and surface disinfectants during this time period. Units should continue with regular buying practices for procuring supplies. The ISU Depot has also stocked supplies and can be consulted in your process. 

UBOs and Requisition Masters will be responsible for ensuring the use of this special code when initiating requisitions (purchasing or personnel) and reconciling P-card purchases. All UBOs are familiar with the use of activity codes to track specific event or project costs. However if questions arise about the use of this specific code, please call or email the Controller at X4208 or hiterobe@isu.edu.