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Course Reserve - Frequently Asked Questions (FAQs): Information for Professors

Where is the Reserve Desk in the Library?
When are Course Reserve items available?
Who may use Course Reserve services?
What types of materials may be placed on Course Reserve?
How do I place materials on Course Reserve for use in the Library?
How do I place materials on Online Course Reserve?
How do I access the Online Course Reserve materials?
Do I need to fill out a Course Reserve Request Form when I submit materials for Online Reserve?
Do I need to fill out a Course Reserve Request Form each time I add materials to existing Online Reserve material?
What do you mean by "complete bibliographic citation information" and what's the easiest way to provide it?
How do I find materials already available online and why are they preferable to use?
May I submit online files/articles that I have produced?
How long does Course Reserve processing take?
Do I need to seek copyright permission myself, and who pays for it?
When will I know if copyright permission has been granted?
What are copyright restrictions?
What determines "fair use"?
What does it mean when items are in the public domain?
Who can I contact for Course Reserve assistance?

Where is the Reserve Desk in the Library?

At the Eli M. Oboler Library, the Reserve Desk is located on the right side of the main Circulation Desk on the first floor. At Idaho State University-Idaho Falls, reserves are handled at the Circulation Desk just inside the main door.

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When are Course Reserve items available?

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Who may use Course Reserve?

Online Course Reserve items are restricted to use by the professor and the students currently enrolled in each class. All E-Reserves are password protected. Students should be advised to not share the password.

Books on Course Reserve are available for use by ISU students, faculty, staff, and community borrowers.

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What types of materials may be placed on Course Reserve?

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How do I place materials on Course Reserve for use in the Library?

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How do I place materials on Online Course Reserve (E-Reserve)?

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How do I access the Online Course Reserve materials?

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Do I need to fill out a Course Reserve Request Form when I submit materials for Online Course Reserve?

Yes. The form must be filled out completely and brought in with the material you wish to put on online reserve.

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Do I need to fill out a Course Reserve Request Form each time I add materials to existing Online Course Reserve material?

Yes, that is the only way Library staff can match the new materials to an existing professor and class list.

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What do you mean by "complete bibliographic citation information " and what's the easiest way to provide it?

The Library requires the complete bibliographic citation for all Course Reserve items. We use this information to document the sources and to request copyright permission. Copying title pages in the front of a book or the title page of the particular journal issue is usually the easiest way to provide the citation information.

A citation includes at least these elements
For print books:

For print articles:

For on-line resources:

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How do I find materials already available online and why are they preferable to use?

Full-text articles are available in many of the databases that the Library subscribes to. The Find Articles page will help you identify appropriate resources by subject area, or use the Alphabetic Listing if you already know which database to use. In addition, searching the Web using Google Scholar or other search engines can also lead to online files that may be appropriate. The advantage to using the Library Databases is that articles found there are from published periodicals or magazines that in many cases undergo a review process. For example, in Ebsco databases you can even limit your search to "Scholarly (Peer Reviewed) Journals", if you so choose.

If the document/article is from a published source, e.g., a journal or magazine, you must include a complete bibliographic citation on the Form. If the document is not published, you must include the written permission of the author when you submit the Request Form.

Full-text articles from the Library's databases are preferable for Course Reserve items because separate copyright permission is not required in subsequent semesters. Thus, they can be added more quickly to the Online Course Reserve system.

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May I submit online files/articles that I have produced?

Yes. Copy your files to any standard storage device (floppy, zip-disk, flash drive, CD-ROM, and so on) and bring it in along with a completed Online Course Reserve Request Form, or if the file is on a Web server you can simply include the URL/web address to the online material on the Online Course Reserve Request Form and submit that.

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How long does Course Reserve processing take?

Typically, materials to be placed on Course Reserve should be brought to the Reserve Desk at least three days before the material will be needed. Processing times will vary according to load, available staff, and material type. However, if copyright permission is required, the lead time needed could be as much as 3 weeks. As is the case with any technology, unexpected situations can arise, so the sooner a request is received, the better.

Due to the volume of material placed on Course Reserve, the Library cannot offer same day or rush service. Please make sure that your material is on Course Reserve before making assignments that use it.

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Do I need to seek copyright permission myself, and who pays for it?

No. The Library will seek copyright permission after the initial semester that is covered under fair use. Occasionally copyright permission is simply denied. If possible, as an author submitting materials for publication, you may want to negotiate ownership rights if you think you will want to use your own materials in one of your classes.

At the present time, the University is covering the copyright royalties for items placed on Course Reserve. The charges are based on the number of pages and the number of students in the class, along with the individual fee assigned by the various publishers.

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When will I know if copyright permission has been granted?

Usually within a few weeks the Library will be notified of copyright terms. Sometimes we don't get responses from the publishers until later in the semester. Articles may be placed on Reserve in anticipation of copyright permission. We will notify you by email if there are problems and will suggest other ways to provide the materials for your students.

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What are copyright restrictions?

Faculty should ensure that all materials placed on Reserve comply with Federal, Board of Regents, and University copyright policies.

The Copyright Law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material.

Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specific conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research". If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use", that user may be liable for copyright infringement.

Eli M. Oboler Library retains the right to refuse requests to place materials on Course Reserve if, in its judgment, fulfillment of such requests would violate copyright law.

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What determines "fair use"?

The Copyright Law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material. Section 107 states:

The fair use of a copyrighted work . . . for the purposes such as criticism, comment, news reporting, teaching . . . scholarship, or research is not an infringement of copyright. In determining whether the use made of a work in any particular case is a fair use the factors to be considered . . .include:

The Library may place excerpts from copyrighted works on Course Reserve for faculty members in accordance with copyright guidelines similar to those governing formal classroom distribution for face-to-face teaching. These guidelines apply to library reserve, which functions as an extension of classroom readings and reflects the student's right to photocopy for personal scholastic use. Photocopies may be placed on Course Reserve for class assignments and other educational activities, such as advanced independent study and research.

Examples of photocopied materials that may be placed on Course Reserve include:

You should follow these guidelines when submitting photocopies from copyrighted works for placement on Course Reserve:

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What does it mean when items are in the public domain?

Public domain works are creative works that are not protected by copyright and which may be freely used by everyone. Works in the public domain are those for which copyright has expired or is not applicable. Some examples of works within public domain include government documents and any work published before 1923.

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Who can I contact for Course Reserves assistance?

Brad Nelson, Library Asst. II, Reserve Mgr. (208) 282-3225, email address: nelsbrad@isu.edu

Barbara Mayfield, Circulation Mgr. (208) 282-2200, email address: mayfbarb@isu.edu

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