Inter-Departmental Property Transfers

When equipment is transferred from one University department to another please fill out a Inter-Departmental Inventory Transfer Form.

Obtain both signatures prior to forwarding the transfer form to Central Property Inventory Systems (CPIS).

1. Item Description – Enter the description of the item.
2. ISU Number - Enter the ISU-Number (White Tag) assigned to the equipment. (This form can also be used to transfer items that are not on inventory – enter “NOI”)
3. New Location – Enter the new building name or number, room, and floor.

NOTE: It is the responsibility of the transferring and the new receiving departments to ensure the movement of the item(s) is made. After both department UBO signatures are obtained, forward the original transfer request form to Central Property Inventory Systems at invent@isu.edu.

 Federal Surplus Property for Purchase

Surplus Items Available

(State Agencies only - No Fee)

Trade-In

When equipment is to be traded-in as part of the purchase of new equipment, fill out a Department Inventory Trade In Form.

Department Inventory Trade In Form

1. Complete the Department Inventory Trade In Form.
2. Email completed form and vendor quote to: buyers@isu.edu
3. If applicable, appropriate buyer will perform a market analysis to determine if trade-in or auction will yield greater value.
4. Buyer will then submit the form to Central Property Inventor Systems (CPIS) for processing.
5. Purchase Order will be issued and item(s) removed from inventory.

If you have any questions, please contact CPIS at (208) 282-2176.

 Federal Surplus Property for Purchase

Surplus Items Available

(State Agencies only - No Fee)

Equipment Purchased with Federal Funds

Federally funded Surplus property, defined as any property purchased with Federal funds or owned by a granting agency,  to be removed from the ISU Inventory System (CPIS), requires the Office of Research, Grants and Contracts Accounting to be notified.

1. Complete the Department Inventory Disposal Form
2. Email completed form to ISU Central Property Inventory Systems at invent@isu.edu.
3. CPIS will determine if the item(s) meet the above criteria of federally funded and will contact the Office of Research and Grants/Contracts Accounting for instructions and approval.
4. Upon completion of processing the Department Inventory Disposal Form(s), Central Property Inventory Systems will instruct the Department on how to proceed.

If you have any questions, please contact CPIS at (208) 282-2176.

Property Disposal Flowchart Over $2000

Property Disposal Flowchart Under $2000

Off Main Campus Property Disposal Flowchart Under $2000

 Federal Surplus Property for Purchase

Surplus Items Available

(State Agencies only - No Fee)

Steps for Recycling your Surplus:

Surplus property, defined as any property owned by ISU or a granting agency, that is of no further use to ISU or the granting agency. Refer to Idaho State Board of Examiners, Surplus Property Policy and Procedures for declaration of surplus criteria.

1. Fill out Department Inventory Disposal Form
2. Email completed form to ISU Central Property Inventory Systems at invent@isu.edu.
3. CPIS will determine if the item(s) meet the criteria detailed in the Surplus Property Policy and Procedures.
4. Item(s) determined to be of "nominal value", as described in the above policy and procedures, shall be submitted to Facilities Services for pickup and processing. Note - refer to section below, "Computers", for the additional steps required for the wiping of data from the hard drive prior to recycling.
5. Submit a Facilities Maintenance Request Form
   
   • You will receive a Maintenance Request Number and Facilites will contact the department for pick up of Items. Retain this number for your records.

Facilities Recycling & E-waste Information

Computers:

1. Email IT at help@isu.edu and request computer hard drive wipe of the surplus equipment.
2. IT will schedule a technician to proceed to the department location, wipe the hard drive and apply a "green" tag to the item indicating the hard drive has been wiped and computer released for recycling.
3. Once a computer has the "green" tag placed on it,  follow steps 1-5 above.

Property Disposal Flowchart Over $2000

Property Disposal Flowchart Under $2000

Off Main Campus Property Disposal Flowchart Under $2000

 Federal Surplus Property for Purchase

Surplus Items Available

(State Agencies only - No Fee)