Grant Accounting Questions
Q - What is my Grant Code?
A - Your Grant Code is the Index Code for that account. To find your Index Code, you can go to the ISU Crosswalk via BengalWeb and enter you old ISU 8 digit account number and get the new Index Code. Grant Codes will begin with an R -- so will look like RBIO51, or RGEO51, or REGR51, etc.
Q - How do I get paid on my grant?
A – Getting paid from your grant project funds is much the same as it was on our Legacy system. Once you receive sponsored project funding that will pay part or all of your salary, you will need to complete and submit a PR form setting a portion of your salary to the grant account. If your project starts during the academic year, you can submit a Temporary Change in Payroll Account Distribution form. This form can be accessed from the Finance tab on BengalWeb. For temporary employees and students, their payroll needs to be distributed on a PARTS form (Personnel Action Request Form for Temporary and Student Workers). That form is also accessible from BengalWeb through the Human Resources page.
Q - How do I see the status of my grant account?
A – You can see the status of your grant account via the Finance tab on BengalWeb by performing a query in the “Check Budget and Expenditure Information” link. There you can enter a query for the parameters you want to see on your account. Queries can be saved so you can run it easily when desired. You can also designate 5 accounts to be displayed graphically on the main page of the Finance tab. This will quickly show your available balance information when you enter the page.
Q - What do I do if I see something charged to my grant account that shouldn't be there? What if a charge isn't there that I was expecting?
A –When you are at the Check Budget and Expenditure Information link and are in a query of the account, you can “drill down” into the source documents that resulted in the charge to the account. This will give you specific information on what the charge is for and who initiated the charge. You can then check with the ReqMaster who entered the requisition and account information. That would be the first place to investigate erroneous or missing charges. You will also be able to see the Purchase Order number that you can use to inquire of the Purchasing Office if necessary.
Q - What do I do if my grant budget is wrong?
A –Contact the Grants and Contracts Accounting office at 282-3899. Grant Accounting staff can make sure the budget entered for that grant code is the appropriate budget for that project.