Office for Research & Economic Development
Physical: Business & Technology Center; 1651 Alvin Ricken Dr., Pocatello, ID 83201 | Mailing: Stop 8046
Phone:(208) 282-2592 | Fax: (208) 282-4723 | Web:
Research Development moved to the Business and Technology Center (click for details/directions).

Homepage | Staff Listing | Forms | Subscribe to Our Newsletter | FAQs | Roles & Responsibilities
Finding Funding | Internal Grants | Preparing & Submiting a Proposal | Proposal Basics | Rates | Institutional Profile | Awards & Contracts | Managing Projects | Subawards | Reporting & Closing Out an Award

Subcontracts and Subawards

Process Overview Slideshow and Flowchart

  • 1. Subcontract Requested
    PI Submits Request Online for Subcontract
    When the need arises for a subcontract to be created the PI first must initiate the process by filling out our online Subcontract Request Form. The PI provides information regarding the duration, scope, and budget for the subcontract.

    Online Subcontract Request Form
  • 2. Subcontract Drafted
    Driector of Research Contracts Drafts Subcontract
    The Director of Research drafts the subcontract utilizing information provided by the PI and ISUs standards.

    Standard Contract Terms and Conditions
  • 3. Subcontract Approved
    After approval it is Sent to the Subcontractor
    The subcontract is routed for review and approval by the PI and their departmental University Business Officer.

  • 4. Subcontract Signed
    Subcontract is signed by all parties
    The subcontract is sent for review and signature by the subcontractor. The Director of Research Contracts works with subcontractors with any questions or changes to the contract.

  • 5. PO Submited by PI
    PI Submits Requisition or Purchusase Order
    The PI or designated financial technician creates a requisition and purchase order in Banner for the subcontract.

  • 6. Subcontractor Submits Invoice
    Invoices are submited to Grants and Accounting
    In accordance with contract terms, the subcontractor submits an invoice detailing time spent on the project and deliverables that have been met.

  • 7. Invoice Sent to PI for Approval
    Grants and Accounting sends the Invoice to the PI for approval
    The subcontractors invoice is sent to the PI for their review and approval.

  • 8. Payment Sent to Subcontractor
    After approval of the Invoice payment is sent to Subcontractor
    Grants Accounting issues payment to the subcontractor.


You can pause the slideshow by clicking the pause button to the left of the numbers above.

For More Information Contact:

Monica Smith Huyg
Director of Research Contracts
Stop 8046
Pocatello, ID 83209


921 South 8th Avenue
Pocatello, Idaho, 83209